Capterra 
G2 
994 reviews
4.5/5 average rating
Verified Reviewer
Matthew M.
Claims Resolution Specialist, Evolve Vacation Rental Network
"ease of schedule. Regular reminders on schedule, ease of swapping, ease of notification to supervisor for emergencies."
6 years ago
Linda W.
Owner, In-Person Away Virtual Events, LLC
"When I Work has an abundance of features and is intuitive in its design. The mobile friendly platform is an added bonus as you can work from just about anywhere. It is also easy to collaborate with other platforms seamlessly."
6 years ago
Scarlett B.
Manager , Kaia Fit Sierra
"I love how easy this software is to use for all of my employees and myself. It has taken scheduling to the next level and I can't imagine using anything else now!"
6 years ago
Erik L.
Scheduling Manager, Precision Physical Therapy & Fitness
"WIW is such an amazing company. They really have their stuff together. Functionality supports so many different requests."
6 years ago
Sarah B.
Guest Relations Manager, Texas State Aquarium
"This is a very user friendly software. We are able to quickly create, edit, and distribute schedules to our large staff. We love that the staff can quickly submit time off requests, send us messages about their schedules, and even drop/swap shifts if necessary, within moments of the schedule being published."
6 years ago
Adam M.
Technology Coordinator, Holy Infant School
"I am using this program to displace a work schedule to my staff. Most of them are connected to devices and this program allows me to push out their schedule, rather than posting it. They are also able to request off for shifts, which is helpful!"
6 years ago
Marcela G.
Multi Unit Leader, Restaurant
"The Labor and / or budget calculations get you a good idea on how many people or hours to schedule per day"
6 years ago
Verified Reviewer
"Running big departments with over 15 people requires a tool like WIW. It makes your life easier and the life of the end users."
6 years ago
Nichole H.
Leasing Manager , Asset Campus Housing
""When I work" is extremely easy to use. It is user-friendly and allows a manager and staff to keep track of the schedule easier than a printed calendar version. The staff is able to switch shifts and you are notified. It is a great resource."
6 years ago
Stacey T.
Manager Designer, Kira Kids
"It's kept simple and easy to understand to use. To change settings for certain employees is easy and other employees have used the app easily logging from their own devoice or the one from work."
6 years ago
Gin R.
Manager , Vandy's Bbq
"Easy accessibility, with step by step instructions. The online help is awesome. And my employees can submit for days off through the app or online."
6 years ago
Ross D.
Owner, Wash On Western
"I love that I can add multiple locations and select which employees should be able to be scheduled at each location so I can bounce from one location to another and see if I already have them scheduled at another store, and total hours scheduled at all locations. It's also a real plus to have employees be able to log in and block out times, or days they can..." Read more
6 years ago
Monica M.
Executive Director, Kearney Jubilee Center
"I love that they can request time off on the app. I can offer open shifts in one place with out having to make a bunch of phone calls. I really like the budget feature, so I know how much payroll will be per day."
6 years ago
Trisha M.
HR Director, Urgent Medical Staffing Solutions, LLC
"We made a great decision to go with this software, it has made scheduling so much easier and more productive. The employees are able to select the shifts they wish to work more easily. Cut down nearly half of the email traffic."
6 years ago
Mindi S.
Apple Certified Mac Technician, iHospital
"Simple, easy, and intuitive way to create work schedules. Keep track of your schedule on the go with the When I Work App. There's also a way to set up time clocks so staff can punch in and out of their shifts to keep track of hours worked. Staff can also request days off or to switch shifts with a fellow employee."
6 years ago
Verified Reviewer
"The thing I liked most is it was easy to know my schedule without having to get in contact with my boss"
6 years ago
Melissa M.
Concierge, Divine Design Salon and Spa
"This app makes it SO easy to look at my schedule, swap shifts, and chat with my coworkers about shifts. The user interface is simple and easy to use, it gives me a notification of whenever the new schedule is sent out. It's also free!"
6 years ago
Verified Reviewer
"Having just started working in the nonprofit world I have found this app very useful. When planning events it can get very frustrating and disorganized when scheduling volunteers to come to our events. There is a mobile app which gives everyone access to see their schedule. Highly recommend this software!!! It's features are simple and straightforward."
6 years ago
Mary D.
Owner, Logistics
"With this software you can easily customize it to meet your particular needs. Lot of options for how to use it."
6 years ago
Verified Reviewer
"It was easy to use and it held me accountable for my shifts. It also made it easy to remember when I worked"
6 years ago
Jess F.
General Manager, Green Street Market
"Saves time scheduling, and paper ;) Easy for employees to reference their schedule or change availability while not at work and instead of relying on me to give them answers at any time of day."
6 years ago
Brandon O.
Production, Hinkle Hardscapes
"We currently utilize When I Work for all internal scheduling. It allows you to give job sites and daily instructions for individual employees."
6 years ago
Verified Reviewer
"I love that it automatically syncs with my phone calendar. I don't have to worry about forgetting shifts because it reminds me with plenty of time. It's easy to trade shifts and talk to coworkers without exchanging phone numbers. I like how simple it is to say which days/times you're available and if you have preference on some shifts. Overall this is a grea..." Read more
6 years ago
Jessica W.
Director of Operations, Montclair Bread Company
"easy to use for scheduling and clocking ina nd out. Super easy for employees to use, switch shifts, see and acknowledge schedules. I like being able to save a schedule template or copy a previous week's schedule."
6 years ago
"When I Work is great (especially for my department) because our schedule is always changing to provide service to our customers 7 days a week. The time of our shifts and the 5 days we work during the week are always changing. When I Work is really useful in organizing the teams' schedule and shift preferences."
6 years ago